If you have to organize a banquet for a corporate event, make sure you know what you have to do and when. It’s actually a very challenging task and for first-time beginners, it may even look intimidating. Meeting the needs of your employees or bosses is absolutely tricky, no doubt. Also, another aspect that comes to make things even harder is that you’ll have to decide on the best venue to choose, the menu of the banquet, and the various free-time activities that you can propose to your guests.
First of all, consider that you won’t have to do all these things in a day! So, take your time ahead to plan every step of your corporate event, and don’t forget to include off days to take a breath and relax awhile. When you have to carry a big and challenging task, relaxation is crucial.
So, find your time to release the tension at the end of the day: you may want to have a hot shower, pamper yourself with a neck-and-shoulder massage, and read a book. Maybe you feel more comfortable watching Japanese anime movies. That would come even better while you’re having a relaxing bath with a lot of foam all around! Check Anime Trend to get cool ideas about the latest anime movies that you may pick for your free time.
Now that you know what to do to break the tension and recharge your “battery”, it’s time to create a list of must-do things to organize your corporate event the best way you can. We’ve found a useful bunch of tips to help you set your best banquet and satisfy your guests’ expectations:
It’s useless to waste energy and time if you don’t have a precise idea of your goals. Before you start planning the details of your banquet, define what should come in the first place. What’s the goal or the reason for your corporate event? Is it for reaching new partners or for launching a new product? Make sure you have a clue of what you have to accomplish with the corporate event.
Organizing a corporate event means spending money. So, everything depends on how you can afford to invest in the event. You must know the size of your budget early, so you can start considering all the costs for the organization of the event keeping the expenditures within the limits of your budget. You’ll choose a venue depending on how much you have in your wallet for it and the same goes for the banquet, decorations, and more.
You can’t think to plan everything alone unless you have enough time to do it. You need someone to support you all the time, so make sure you pick the right people. Think of your best coworkers, choose people with positive thinking, creative colleagues, and everyone who can seriously help.
When it comes to food, everyone has different tastes. We can’t help with this, but we can try to meet everyone’s needs by including different tables in the banquets for different foods. For example, you may consider adding a vegan table for vegetarian guests and everyone who wants to go “light” with food. Don’t forget to set a table with gluten-free food. Also, you may want to make a table with popular foreign dishes like Italian Spaghetti or pizza. Probably, a table for quick finger food will turn out to be a great option for those who still want to try new flavors in their after-dining.
You can’t skip this part of the organization of your event. Decorations give “personality” to the corporate event as they reveal who you are and the level of your company. Flowers and bouquets are always the best options. Consider placing a bouquet on each table. An extra idea would be to choose flowers in the colors of your company’s logo (if it’s possible) to add a refined touch to each table. Make sure the flower decorations aren’t too invasive (they shouldn’t take too much space on the tables) and don’t lose any leaves or petals. Also, avoid using artificial flowers as they would give your guests a sense of mediocrity.
Think of a few after-end follow-ups to maintain the connection between your company and your guests. Your goal is to strengthen the relationship you created with the corporate event. Send email newsletters to remind your guests of the beautiful climate you shared during the event and show yourself excited for any upcoming event news.
Keep in mind that your event is meant to please your guests while reaching a business goal at the same time.